Skip to main content

Creating A Reflection Assignment

This guide will walk you through creating and setting up reflection assignments for your class, co-op experiences, etc.

Updated over a week ago

Quick Links

A. Overview

The Guided Reflection Assignment helps students make meaning of their co-op, internship, or work-integrated learning (WIL) experiences. It will help track growth over time and surface risks early.

There are three structured components to the assignments, which include:

  1. Baseline Call: Students will set goals & expectations.

  2. Check-in(s) Call: Students will reflect on key events.

  3. Final Call: Synthesize growth and guide next steps.

This assignment is best used for:

  • Co-op / Internship / WIL programs needing scalable check-ins

  • Courses requiring repeatable, meaningful reflections

B. Steps to Create a Reflection Assignment

1. Start from Home

2. Create Assignment

  • From the Home page, click Create Assignment.

  • You can also use the left-hand sidebar to access Create Assignment directly.

  • On the Create Assignment screen, select Guided Reflection to begin setting up your assignment.

Ref Image: Home page Overview: Shows the main dashboard with "Create Assignment" as the primary action.

Ref Image: Highlights the left-hand menu with quick access to "Create Assignment." Once you select Guided Reflection and click Create Assignment, you’ll see a multi-step setup flow with four sections to be completed and reviewed: Reflection Details and Dates-->Competencies-->Advanced Options -->Review.

3. Configure Guided Reflection Assignment

Section 1: Create Reflection Assignment

1. Enter Assignment Name and Assignment Context

  • Enter a clear, descriptive name (e.g., Reflection for AI Ethics Program).

  • Select the context of the assignment (i.e., Co-Op Experience, Internship, Field Placement, Capstone Project)

  • This is a required field.

2. Enter a Description

  • Provide a short description that appears in the student’s enrolment email and on their start page.

  • Example: This reflection is part of our AI Ethics Program. Students will engage in 6 sessions throughout the course, each focusing on a different aspect of AI ethics. These reflections will encourage critical thinking about the ethical implications of AI in various contexts, including healthcare, finance, and social media.

  • This is a required field.

3. Assignment Due Dates

  • Choose a due date format:

    • Fixed Due Dates: Set specific availability and due dates

    • Rolling Due Dates: Dates adjust based on when students are added to the assignment

4. Baseline Goal Setting Call

  • The Baseline Goal Setting Call allows students to discuss their upcoming experiences and set goals in this initial Voice AI call.

    • Enter:

      • Available Date (when students can begin)

      • Due Date (final submission deadline)

    • EXAMPLE:

      • Baseline Goal Setting Call → Available: Feb 9, Due: Feb 16

5. Progress Check-in Call(s)

  • The Progress Check-in call allows students to provide updates and receive guidance during these Voice AI check-in calls.

    • Enter:

      • Available Date (when students can begin)

      • Due Date (final submission deadline)

      • Important Note: You can add additional Progress Calls based on the total number of check-ins you would like your student to experience.

    • EXAMPLE:

      • Progress Check-In Call(s)→ Available: Feb 16, Due: Feb 23

6. Wrap-Up Call

  • The Wrap-Up call allows the students to reflect on their job search journey and receive final guidance.

    • Enter:

      • Available Date (when students can begin)

      • Due Date (final submission deadline)

    • EXAMPLE:

      • Wrap-Up call→ Available: Feb 23, Due: Mar 2

Ref Image: Highlights the first section (Reflection Details and Dates) to be completed.

At any point during the assignment creation, you can navigate to the bottom of the screen and click Back, Save Draft or Next to move forward.

Section 2: Competencies

Choose up to 4 competencies from the provided categories below. Students will self-assess these competencies and discuss them during each call, reflecting on their progress from previous sessions. It is recommended to select up to four.

Competency categories:

  • Self-management and Personal Development

  • Innovation and Problem Solving

  • Technology and Digital Proficiency,

  • NACE Competencies

    • Communication

    • Leadership

    • Technology

    • Equity & Inclusion

    • Critical Thinking

    • Career & Self-Discovery

    • Professionalism

  • Custom Competencies (created by your team)

Ref Image: Highlights the second section (Competencies) to be selected.

At any point during the assignment creation, you can navigate to the bottom of the screen and click Back, Save Draft or Next to move forward.

Section 3: Advanced Options

Configure additional options for your assignment creation, such as:


1. Grading

  • Select how you want this assignment to be graded.

    • No Grading

    • Pass or Fail (with an option to show or hide the grades to students)

2. Report Content

  • Choose what information to include in reports:

    • Include Student Name and Email (important to include for reporting and completion purposes)

      • Include Transcript

      • Include Audio

3. Add Students Now (optional)

  • You can add students at any time after the assignment is deployed.

    • Enter student emails individually, or upload a CSV file with email addresses.

    • Add Groups to organize students into sections or cohorts.

  • If you add 2+ groups, students will be prompted to select their group when joining the assignment.

4. Add Administrators Now (optional)

  • You can add administrators at any time after the assignment is deployed.

    • Enter administrator emails individually, or upload a CSV file with email addresses.

5. Student Notifications & Summaries

Choose which automated messages and summaries students receive:

  • Automatic Notification:

    • Enrollment notification email (sent by default)

  • Optional Notifications:

    • Availability window open notification

    • 24-hour reminder email (This is recommended to be selected)

  • Due date reminder email

These optional notifications help reduce missed deadlines and keep students informed throughout the assignment window.

  • Session Summaries: show previous call summaries (This is recommended to be selected to help see previous call information and progression)

6. Admin Report Options

  • Customize how and when you receive aggregated reports:

    • Report Frequency:

      • Send a report 24 hours after each due date (This is recommended to be selected)

      • Send a report only after the final due date.

      • Do not send email reports.

    • Select additional email items, such as:

      • Link to admin summary.

      • Include a PDF summary in the email.

    • Noteworthy Comments

      • Email assignment faculty members if a student statement, comment, or question is labelled high priority

Ref Image: Highlights the third section (Advanced Details) to be completed, with the option to move forward by clicking Next, Save Draft or Back.

After completing all setup fields, click Next to reach the Review stage. This is your final checkpoint before launching the assignment.

Section 4: Review Details & Deploy Assignment

  • You’ll see a summary of everything entered:

    1. Dates (availability and due dates)

    2. Assignment Details (name, description, groups, grading)

    3. Report Content (student info included in reports)

    4. Student Notifications & Summaries (emails and reminders)

    5. Admin Report Options (frequency and format of reports)

Ref Image: Highlights the final section (Review), before the Assignment is deployed.

  • If you need to make changes, click Back to return to the relevant sections.

  • If everything looks correct, click Deploy to launch the assignment.

⚠️ Important: Once you click Deploy, you will not be able to make any further changes to the assignment. Double‑check all details before finalizing.

C. Share Assignment / Add Students and Faculty Members

  • Once the Assignment has been created, you have two options for including Students in the assignment.

    • Option 1: Share a direct link for Students to join the assignment.

    • Option 2: Add Students (if you skipped this step in the Advanced Options).

  • Students will automatically receive notifications based on your chosen settings.

  • Add additional faculty members (if you skipped this step in the Advanced Options).


​Option 1: Share Assignment Link

  • Share a unique enrolment link (also available after the assignment has been deployed) by clicking on Share Assignment and copying the link.

Ref Image: Option to add students by sharing a unique enrolment link.

Option 2: Add Students

  • Paste student emails manually.

  • Upload a CSV file.

  • Share a unique enrolment link (also available after the assignment has been deployed).

Ref Image: Option to add students manually or to upload a csv file.

Add Additional Faculty Members

Ref Image: Section to Add Faculty Members to become an Assignment Admin with access to progress and completion report details.

Did this answer your question?