A. Overview of the Job Search Check-In Assignment
The Job Search Check-in Assignment helps students maintain accountability and momentum during a job search with SMART goals, progress tracking and early alerts for students who are stuck or need support.
There are three structured components to the Job Search Check-in Assignment, which include:
Baseline Call: Students will target roles & plan
Check-in(s) Call: Series of check-ins to review and set goals
Final Call: Helps to confirm and guide next steps
This assignment is best used for:
Large cohorts where manual advising doesn't scale
Internship or placement programs with recurring check-ins
B. Steps to Create a Job Search Check-In Assignment
1. Start from Home
Log in to your InStage account (InStage Login).
2. Create Assignment
From the Home page, click Create Assignment.
You can also use the left-hand sidebar to access Create Assignment directly.
On the Create Assignment screen, select Job Search Check-In to begin setting up your assignment.
Ref Image: Home page Overview: Shows the main dashboard with "Create Assignment" as the primary action.
Ref Image: Highlights the left-hand menu with quick access to "Create Assignment." Once you select Job Search Check-In and click Create Assignment, you’ll see a multi-step setup flow with three sections to be completed and reviewed: Job Search Details and Dates --> Advanced Options --> Review.
3. Configure Job Search Check-In Assignment
Section 1: Create Job Search Assignment
1. Enter Assignment Name and Assignment Context
Enter a clear, descriptive name (e.g., Career Path Discovery - February 2026).
Select the context of the assignment (i.e., Job Search for Employment, Co-Op, Internship, Other)
This is a required field.
2. Enter a Description
Provide a short description that appears in the student’s enrolment email and on their start page.
Example: This job search assignment helps track and support students throughout their job search. Through regular check-ins, students will discuss their progress, challenges, and next steps. These sessions ensure students stay on track with their goals and get guidance when needed.
This is a required field.
3. Assignment Due Dates
Choose a due date format:
Fixed Due Dates: Set specific availability and due dates
Rolling Due Dates: Dates adjust based on when students are added to the assignment
4. Baseline & Goal Setting Call
The Baseline & Goal Setting Call allows students to discuss their upcoming experiences and set goals in this initial Voice AI call.
Enter:
Available Date (when students can begin)
Due Date (final submission deadline)
EXAMPLE:
Baseline & Goal Setting Call → Available: Feb 9, Due: Feb 16
Review Baseline Check-in Questions
The Baseline Call questions should help to establish a starting point, goals and challenges.
5. Progress Check-in Call(s)
The Progress Check-in call allows students to provide updates and receive guidance during these Voice AI check-in calls.
Enter:
Available Date (when students can begin)
Due Date (final submission deadline)
Important Note: You can add additional Progress Calls based on the total number of check-ins you would like your student to experience.
EXAMPLE:
Progress Check-In Call(s)→ Available: Feb 16, Due: Feb 23
Review Progress Check-in Questions
The Progress Call helps track progress, reinforce goals and identify new challenges.
It is recommended to repeat baseline questions for continuity.
6. Wrap-Up Call
The Wrap-Up call allows the students to reflect on their job search journey and receive final guidance.
Enter:
Available Date (when students can begin)
Due Date (final submission deadline)
EXAMPLE:
Wrap-Up call→ Available: Feb 23, Due: Mar 2
Review Wrap-Up Call Questions
The Wrap-Up Call will reflect on the overall journey, outcomes and lessons learned.
It is recommended to repeat baseline/progress questions for closure.
Considerations:
You may remove irrelevant questions, reorder for clarity, or add new ones as needed.
Repetition is intentional: Always revisit baseline questions in progress and wrap-up calls to track movement.
Encourage reflection: Learners should articulate both quantitative (applications, interviews) and qualitative (confidence, challenges) progress.
At any point during the assignment creation, you can navigate to the bottom of the screen and click Back, Save Draft or Next to move forward.
Section 2: Advanced Options
Configure additional options for your assignment creation, such as:
1. Grading
Select how you want this assignment to be graded.
No Grading
Pass or Fail (with an option to show or hide the grades to students)
2. Report Content
Choose what information to include in reports:
Include Student Name and Email (important to include for reporting and completion purposes)
Include Transcript
Include Audio
3. Add Students Now (optional)
You can add students at any time after the assignment is deployed.
Enter student emails individually, or upload a CSV file with email addresses.
Add Groups to organize students into sections or cohorts.
If you add 2+ groups, students will be prompted to select their group when joining the assignment.
4. Add Administrators Now (optional)
You can add administrators at any time after the assignment is deployed.
Enter administrator emails individually, or upload a CSV file with email addresses.
5. Student Notifications & Summaries
Choose which automated messages and summaries students receive:
Automatic Notification:
Enrollment notification email (sent by default)
Optional Notifications:
Availability window open notification
24-hour reminder email (This is recommended to be selected)
Due date reminder email
These optional notifications help reduce missed deadlines and keep students informed throughout the assignment window.
Session Summaries: show previous call summaries (This is recommended to be selected to help see previous call information and progression)
6. Admin Report Options
Customize how and when you receive aggregated reports:
Report Frequency:
Send a report 24 hours after each due date (This is recommended to be selected)
Send a report only after the final due date.
Do not send email reports.
Select additional email items, such as:
Link to admin summary.
Include a PDF summary in the email.
Noteworthy Comments
Email assignment faculty members if a student statement, comment, or question is labelled high priority
Ref Image: Highlights the Advanced Details section with the option to move forward by clicking Next, Save Draft or Back.
After completing all setup fields, click Next to reach the Review stage. This is your final checkpoint before launching the assignment.
Section 3: Review Details & Deploy Assignment
You’ll see a summary of everything entered:
Dates (availability and due dates)
Assignment Details (name, description, groups, grading)
Report Content (student info included in reports)
Student Notifications & Summaries (emails and reminders)
Admin Report Options (frequency and format of reports)
Ref Image: Highlights the Review section, before the Assignment is deployed.
If you need to make changes, click Back to return to the relevant sections.
If everything looks correct, click Deploy to launch the assignment.
⚠️ Important: Once you click Deploy, not all fields can be edited. Double‑check all details before finalizing.
C. Share Assignment / Add Students and Faculty Members
Once the Assignment has been created, you have two options for including Students in the assignment.
Option 1: Share a direct link for Students to join the assignment.
Option 2: Add Students (if you skipped this step in the Advanced Options).
Students will automatically receive notifications based on your chosen settings.
Add additional faculty members (if you skipped this step in the Advanced Options).
Option 1: Share Assignment Link
Option 2: Add Students
Paste student emails manually.
Upload a CSV file.
Share a unique enrolment link (also available after the assignment has been deployed).
Add Additional Faculty Members
