A. Overview of the Mock Job Interview Assignment
The Mock Interview Assignment helps clients run through realistic, job-specific mock interviews that respond in real time. The Voice AI adapts to clients' answers and remembers prior responses to generate natural follow-up questions.
There are three structured components to the Mock Interview Assignment, which include:
Screening: Job Seekers share their backgrounds and job motivations.
Middle Round(s): Job Seekers share their experience with the job posting and answer situational questions.
Final: Job Seekers share their values and commitment to the job posting.
This assignment is best used for:
Mock interview practice with clients who may feel anxious or need structured repetition. Employment centre programs that require repeatable practice before job placement or certification
B. Steps to Create a Mock Interview Assignment
1. Start from Home
Log in to your InStage account (InStage Login).
2. Create Assignment
From the Home page, click Create Assignment.
You can also use the left-hand sidebar to access Create Assignment directly.
On the Create Assignment screen, select Mock Interview to begin setting up your assignment.
Ref Image: Home page Overview: Shows the main dashboard with "Create Assignment" as the primary action.
Ref Image: Highlights the left-hand menu with quick access to "Create Assignment." Once you select Mock Interview and click Create Assignment, you’ll see a multi-step setup flow with three sections to be completed and reviewed: Mock Interview Details and Dates --> Advanced Options --> Review.
3. Configure Mock Interview Assignment
Section 1: Create Mock Interview Assignment
1. Enter Assignment Name
Enter a clear, descriptive name (e.g., Mock Interview Assignment).
This is a required field.
2. Enter a Description
Provide a short description that appears in the client’s enrolment email and on their start page.
Example: This mock interview series simulates a full interview process. Clients will progress through multiple interview stages. This structured approach helps job seekers develop their interviewing skills and confidence.
This is a required field.
3. Job Position
Select Who chooses the job:
Job Seekers choose - each enters their target job.
You choose - a sample job for all clients.
4. Assignment Due Dates
Choose a due date format:
Fixed Due Dates: Set specific availability and due dates
Rolling Due Dates: Dates adjust based on when clients are added to the assignment.
5. Screening Interview
The Screening Interview is a first-round interview to get to know the interviewee.
Enter:
Available Date (when client can begin)
Due Date (final submission deadline)
EXAMPLE:
Screening Interview Call → Available: Feb 9, Due: Feb 16
Select a preset question order that is available to be modified:
The screening question set will include a combination of questions covering Opening, Background, Motivation, Cultural Fit, and Closing.
The Standard Balanced Varied question covers a combination of questions, including an Opening, Behavioural, Technical, Situational, Cultural Fit, and Closing.
Considerations:
You may remove irrelevant questions, reorder for clarity, or add new ones as needed.
6. Middle Interview(s)
The Middle Round Interview(s) will probe the clients to go more in-depth in their conversation about the job posting.
Enter:
Available Date (when clients can begin).
Due Date (final submission deadline).
Important Note: You can add another Middle Interview Call based on the total number of Middle Interview Calls you would like your client to experience.
EXAMPLE:
Middle Interviews(s)→ Available: Feb 16, Due: Feb 23
Select a preset question order that is available to be modified:
Standard - a balanced mix of different question types
Technical - a heavy emphasis on technical skills assessment
Behavioural - a focus on behavioural and cultural assessment
Final - a cultural fit and motivation assessment
7. Final Interview
The Final Interview is the final round of the interview process.
Enter:
Available Date (when clients can begin)
Due Date (final submission deadline)
EXAMPLE:
Wrap-Up call→ Available: Feb 23, Due: Mar 2
Select a preset question order that is available to be modified:
Standard - a balanced mix of different question types
Technical - a heavy emphasis on technical skills assessment
Behavioural - a focus on behavioural and cultural assessment
Final - a cultural fit and motivation assessment
At any point during the assignment creation, you can navigate to the bottom of the screen and click Back, Save Draft or Next to move forward.
After completing the Interview Details and Dates, click Next. You’ll then configure the Assignment details.
Section 2: Advanced Options
Configure additional options for your assignment creation, such as:
1. Grading
Select how you want this assignment to be graded.
No Grading
Pass or Fail (with an option to show or hide the results to clients)
2. Report Content
Choose what information to include in reports:
Include Client Name and Email (important to include for reporting and completion purposes)
Include Transcript
Include Audio
3. Add Clients Now (optional)
You can add clients at any time after the assignment is deployed.
Enter client emails individually, or upload a CSV file with email addresses.
Add Groups to organize clients into sections or batches.
If you add 2+ groups, clients will be prompted to select their group when joining the assignment.
4. Add Administrators Now (optional)
You can add administrators at any time after the assignment is deployed.
Enter administrator emails individually, or upload a CSV file with email addresses.
5. Client Notifications & Summaries
Choose which automated messages and summaries clients receive:
Automatic Notification:
Enrollment notification email (sent by default)
Optional Notifications:
Availability window open notification
24-hour reminder email (This is recommended to be selected)
Due date reminder email
These optional notifications help reduce missed deadlines and keep clients informed throughout the assignment window.
Session Summaries: show previous call summaries (This is recommended to be selected to help see previous call information and progression)
6. Admin Report Options
Customize how and when you receive aggregated reports:
Report Frequency:
Send a report 24 hours after each due date (This is recommended to be selected)
Send a report only after the final due date.
Do not send email reports.
Select additional email items, such as:
Link to admin summary.
Include a PDF summary in the email.
Noteworthy Comments
Email assignment employment specialists if a client statement, comment, or question is labelled high priority.
Ref Image: Highlights the Advanced Details section with the option to move forward by clicking Next, Save Draft or Back.
After completing all setup fields, click Next to reach the Review stage. This is your final checkpoint before launching the assignment.
Section 3: Review Details & Deploy Assignment
You’ll see a summary of everything entered:
Dates (availability and due dates)
Assignment Details (name, description, groups, grading)
Report Content (client info included in reports)
Client Notifications & Summaries (emails and reminders)
Admin Report Options (frequency and format of reports)
Ref Image: Highlights the Review section, before the Assignment is deployed.
If you need to make changes, click Back to return to the relevant section.
If everything looks correct, click Deploy to launch the assignment.
⚠️ Important: Once you click Deploy, you will not be able to make any further changes to the assignment. Double‑check all details before finalizing.
C. Share Assignment / Add Client and Staff Members
Once the Assignment has been created, you have two options for including Clients in the assignment.
Option 1: Share a direct link for Clients to join the assignment.
Option 2: Add Clients (if you skipped this step in the Advanced Options).
Client will automatically receive notifications based on your chosen settings.
Add additional staff members (if you skipped this step in the Advanced Options).
Option 1: Share Assignment Link
Option 2: Add Clients
Paste client emails manually.
Upload a CSV file.
Share a unique enrolment link (also available after the assignment has been deployed).
Add Additional Staff Members
